Surgery provided to those most in need in Honduras is made possible by participants’ program fees.
Program fees are due no later than 4 weeks prior to the brigade.
The required program fee for a participant is $1,000. Program fees for each additional family members are as follows:
- Family members 18 years old or older (including spouses): $500.00
- Family members under 18: $250.00
Program fees include ground transportation in Honduras, travel insurance, and food and lodging for a one week stay (valued at $250). The remaining portion of the program fee is applied towards the cost of surgery. Currently, the average supply cost is $250 per surgery, so your $1,000 program fee sponsors three life-changing surgeries.
Participants are also required to cover their own flight costs (approximately $500-$1,000 depending on time of year).
Participant program fees are the main way we fund patient surgeries, and our annual budget depends on all program fees being paid in full. In order to serve the maximum number of patients, we are unable to waive program fees or provide program fee reductions.
Many participants personally fundraise for their program fees and flight costs. We encourage those for which the cost presents a financial challenge to fundraise by asking family members, friends, co-workers, and local businesses to support them. As an important note, program fee donations should be made directly to SCA Medical Missions via www.scasurgery.com/scamedicalmissions or by check and are tax deductible.
Please note that contributions towards flight costs must be made directly to the brigade participant.
We are unable to provide tax receipts for contributions made towards flights, and we cannot reimburse brigade participants for any contributions made to SCA Medical Missions or the Holy Family Surgery Center that are intended for flight costs.
Late Cancellation Agreement
This policy applies to all individuals who submit an application on or after March 20, 2017.
The success of a brigade depends on adequate staffing. Late cancellations can cause major challenges for a brigade, requiring us to recruit participants on very short notice. We understand that circumstances may arise that require you to withdraw or reschedule your participation in a brigade. We ask that, when at all possible, you provide advance notice for any changes in your attendance.
Brigade participants wishing to withdraw from a brigade or reschedule their brigade trip should notify the Medical Missions Coordinator by email at firstname.lastname@example.org at least 45 days prior to the first Saturday of the brigade. Any other method of notification (i.e. informing a surgery center administrator or fellow brigade participant) is not considered official notice of cancellation or rescheduling.
Participants who do not notify the Medical Missions Coordinator at least 45 days prior to the first Saturday of the brigade will be asked to pay a $250 late cancellation fee. The late cancellation fee will be applied on a per person basis, and families will be asked to pay a late cancellation fee for each member of the family. These fees will be used to offset the costs associated with replacing roles at short notice. Medical emergencies or other extenuating circumstances may be considered differently.
If participant has already paid their program fee, the late cancellation fee will be deducted from the program fee refund. If program fees are unpaid, participants will be sent an invoice requesting payment of the late cancellation fee.
We are unable to reimburse flight costs or other travel expenses.
If a participant withdraws from a trip more than 45 days before the first Saturday of the brigade, he/she will be refunded any program fees he/she has personally paid.
If a participant withdraws from a trip less than 45 days before the first Saturday of the brigade, he/she will be refunded any program fees he/she has personally paid, minus a $250 late cancellation fee.
Any third party donations made towards the program fee will not be returned and will be considered donations to SCA Medical Missions.
We are unable to reimburse flight costs for any reason. If you have concerns about possible trip changes or cancellations, we recommend purchasing trip cancellation and interruption coverage. It is typically available as an add-on option when booking your flights. It is also available for purchase through Allianz.
Rescheduled and Cancelled Brigades Policy
We reserve the right to cancel or reschedule any brigade without notice if conditions in Honduras are deemed unsafe for a brigade. We rely on information and recommendations from the U.S. Department of State, the Centers for Disease and Control and Prevention, NPH, and other local sources in making these decisions.
In the event that a brigade is cancelled or rescheduled due to unsafe conditions in Honduras, participants will be offered the opportunity to move their registration to any future brigade with openings. Participants may also opt to receive a 100% refund of any program fees that they have personally paid towards the brigade prior to its cancellation.